BYLAWS OF THE HOGG M.S. PARENT-TEACHER ORGANIZATION

 

ARTICLE I – NAME

 The name of this organization shall be the Hogg M.S. Parent Teacher Organization.

ARTICLE II – PURPOSE AND PHILOSOPHY

 The Hogg M.S. Parent Teacher Organization is an organization dedicated to the enrichment of Hogg Middle School for the benefit of all students.  Our philosophy is to provide educational enhancements, including, but not limited to, programs which benefit the majority of the student body and are not normally provided by the Board of Education.

ARTICLE III – MEMBERS

 Any parent, guardian, teacher, school administrator or other adult interested in supporting the purpose of the organization may become a member upon payment of dues.

ARTICLE IV – DUES

 The amount of annual dues shall be determined by the Executive Board.  Dues are payable at the beginning of the school year.  New members pay upon joining the PTO.

ARTICLE V – PTO YEAR

 The PTO year shall begin on July 1 and end on June 30 of each year with the exception of the Treasurer who transfers responsibility in August.

ARTICLE VI – OFFICERS

 Sec. 1  The officers of the PTO shall be President, 1^st Vice President, Membership Chair, Parliamentarian, Secretary and Treasurer.  The Board of Directors, committee chairs and co-chairs shall constitute the Executive Board.

 Sec. 2  The duly elected officers of the PTO shall constitute the Board of Directors.

 Sec. 3  Any member whose dues are paid is eligible to run for office.

ARTICLE VII – DUTIES AND TERMS OF OFFICERS

 Sec. 1  The President shall preside at all regular and Executive Board meetings of the PTO.  The President should preview any PTO materials before their distribution.  All phone votes should be conducted by the President and recorded in the minutes of the following meeting.  When a phone vote is taken, ALL Executive Board members must be contacted.  The President is the primary spokesperson for the PTO.  In addition, the president shall be responsible for all fundraising events.

 Sec. 2  The Vice President shall act as an aide to the President and shall perform the duties of the President in his or her absence.  The Vice President is the Chair of the Directory and Programs Committee and shall plan and organize the school directory and school and PTO programs.

 Sec. 3  The Membership Chairperson shall act as an aide to the President and shall perform duties as delegated by the President.  The Membership Chairperson shall be responsible for enrolling members in the PTO and shall plan and organize membership drives.  The Membership Chairperson shall maintain a membership roster in order to solicit parent participation in PTO and school events.

 Sec. 4  The Secretary shall record and distribute minutes of all meetings of the Executive Board, including the agenda package.

 Sec. 5  The Treasurer shall receive all moneys of the PTO, shall keep an accurate record of the receipts and expenditures and shall pay out funds only as authorized by the organization.  The Treasurer shall present a statement of accounts at every meeting of the organization and at other times upon the request of the Executive Board, and shall make a full report at the Annual Budget Meeting.

 Sec. 6  The Parliamentarian shall be familiar with the Bylaws of the PTO and make sure that parliamentary procedures govern all meetings when applicable.

 Sec. 7  The officers shall serve for a one-year term.  Officers may hold an office for more than one term long.

 Sec. 8  No officer or member shall receive any profits or payments from the proceeds of any fund-raising activity, except for reimbursement.

ARTICLE VIII – ELECTION OF OFFICERS

 Sec. 1  Election – The officers of the PTO shall be elected by the general membership at their Annual Meeting.

 Sec. 2  Nomination – Nomination of officers shall be made by a nomination committee composed of at least three (3) members, two of whom are Board members.  This committee shall be selected by the Executive Board at least six (6) weeks prior to the annual meeting.  The nominating committee shall report the name of at least one candidate for each office to be filled at the annual meeting.  The consent of each candidate must be obtained before his or her name is placed in nomination.  Voting shall not be limited to the nominees.

 Sec. 3  Vacancy – Any vacancy in an office shall be filled by a majority vote of the Executive Board.

ARTICLE IX – EXECUTIVE BOARD

 Sec. 1  The voting members of the Executive Board shall consist of the PTO officers, the Immediate Past President, standing committee chairs and co-chairs, the Teacher Representatives and Parliamentarian.

 Sec. 2  This Board shall be the executive authority of the organization and the official voice of the PTO.

 Sec. 3  A majority of the Executive Board members shall constitute a quorum for the purpose of conducting a business meeting and voting.  Two consecutives absences may result in the loss of the privilege to vote and may result in the loss of the position by an Executive Board vote.

ARTICLE X – STANDING COMMITTEES

 Sec. 1  Fundraising – This committee shall organize, plan and publicize the spring fundraiser, and any additional fund raisers.

 Sec. 2  Student Directory – This committee shall compile information to be included in the student directory, solicit donations and advertising to pay for the student directory and prepare and distribute the directory.  

 Sec. 3  Programs – This committee shall propose and arrange all programs for general meetings.

 Sec. 4  SDMC – This chair shall report results of all SDMC meetings.

 Sec. 5  Volunteers – This committee shall develop a volunteer list and shall be responsible for coordinating all volunteer activities.

ARTICLE XI – MEETINGS

 Sec. 1  Executive Board Meetings – The Executive Board shall meet on a monthly basis during the school year.  Meetings shall be called by the President or a majority of the members of the Board.

 Sec. 2  General Meetings – The general membership shall meet on a monthly basis during the school year unless canceled by the Executive Board.

ARTICLE XII – FISCAL GUIDELINES

 Sec. 1  PTO will consider only those monetary requests that are school related (as opposed to donations to charities, community projects, etc.)

 Sec. 2  All moneys allocated to Hogg M.S. which remain unspent by the last PTO meeting of the school year will revert back to the PTO General Fund.

 Sec. 3  All memorial contributions for school personnel shall not exceed $100 and shall be in the form of a lasting school asset or scholarship.

 Sec. 4  Appreciation gifts should not exceed $50.

ARTICLE XIII – AMENDMENTS

 These bylaws may be amended by a majority of the members present at any regular meeting provided notice of the amendment(s) has been given at the previous regular meeting.  Bylaws may be amended as needed.

ARTICLE XIV – PARLIAMENTARY AUTHORITY

 Parliamentary procedures shall govern all meetings when applicable.

ARTICLE XV – DISSOLUTION

 In the event of the dissolution of the Hogg M.S. PTO the net assets, after payment of all debts, will proceed to Hogg Middle School for school use.

ARTICLE XVI – POLICY

 The Hogg M.S. PTO is a non-profit, non-sectarian, non-partisan organization.

STANDING RULES

 

1.                  Monetary requests must be submitted according to the schedule established at the first regular meeting of the new school year.  The Secretary will notify the principal of the request submission schedule.  Other requests (not included in the agenda package) may be discussed providing there is sufficient time but may not be voted on until the next scheduled meeting.

2.                  Once a motion is on the floor, any member may speak after being acknowledged by the Parliamentarian.  The member may speak only to the motion on the floor and this member cannot speak again on the same motion if there are others waiting to speak.

3.                  A bylaw review shall be conducted as needed at the discretion of the Board.